The sample of drivers drove a total on average of 24 872kms in the tax year. Its important to keep a record of your trips for an accurate, detailed and sars. Mar 01, 2012 logbook for 01 march 2012 to 28 february 20 in pdf format. These expenses include fuel, oil, repairs and maintenance, car licence, insurance, wearandtear and finance charges or lease costs. A car logbook can help you get the most from your legitimate workrelated vehicle use. The gps log book device plugs into the cigarette lighter in your car and. Logbook 20 travel logbook for 1 march 2012 to 28 february 20 logbook for 01 march 2012 to 28 february 20 in excel format. It is compulsory to keep a logbook for south african revenue services to submit a claim for your vehicle expenses on year end. Online travel logbook sage south africa we use cookies on our website to provide you with the best experience. What you need to know about tax and your travel allowance fin24.
Little logbook offers you an unbelievably simple electronic solution to this requirement. Take your completed travel logbook together with all other supporting documents with. Free excel logbook for sars download at the bottom of the page. What you need to know about travel allowance in south africa. Closing total kms private business business travel details. It is a good idea to keep the format and layout of the log simple. If your mind immediately turns to laborious handwritten records, banish the thought immediately. Tax planning log book sars have now made it compulsory to have a detailed car log book. If you receive a travel allowance from an employer or principal, you can claim a deduction on assessment of your annual income tax return for the use of a private motor vehicle for business purposes. This is because it will then be easy to read the information at a single glance. Correct method to record vehicle expenses for a sole prop. If you are looking to create an excel logbook for sars and you want it to include the dates for working days only, you can easily create it in excel using the workday function. This is a letter from sars to explain the necessity of logbooks for reclaiming diesel expenditure.
Find out how much your estimated claim would be and see how gps log book saves you time and money so you can enjoy the important things in life. A fixed travel allowance andor company petrol card should only be issued to. Sars has a log book template available on their website which is available to all. The device simply plugs into the vehicles obdii port, meaning zero install cost.
The buyer and seller both need to fill out sections in a log book so that there is a record of the deal before coming to an agreement. This site can be used to keep all your vehicle logbook entries and to then see interesting reports like fuel consumption per refill, cost per month, etc. In other words, failure to provide a log book results in an unnecessary and entirely avoidable financial penalty. For example, a car with a value of r250 000 with 20 000 business kilometres travelled, could result in a payment to sars of r15 892 at the end of the year.
After the data has been uploaded to the gps log book server, via a user friendly online interface, then sars compliant log books can be created. Diesel usage logbook received from storage facility unit diesel used received from storage unit number type of vehicle machine vehicle registration no machine serial no. The gps log book device plugs into the cigarette lighter in your car and automatically records all vehicle mileage. Luxury best travel mileage log template book car buildbreaklearn picture valid business travel bud template example sample travel log template 9 free documents in daily book sars format rv travel log template tower dlugopisyreklamowe format travel expense log template heritage spreadsheet free download, travel log template selftherapyfo download travel log template travel log template. You can print out the template and start maintaining a record for your vehicle. To and from location need to be clearly indicated for each trip. Having an accurate travel log book could help you get r17 719 back in your tax rebate. If you purchase a new car during a tax cycle, then youd. Our sars compliant online travel logbook allows you to keep track of your travel claims throughout the year and view a summary at the end of the tax year.
It is a very easy way to provide the good security to your dear ones. Travel log book 2019 download here ctf provides you with a workable sample here car log book. Logbooks critical for diesel refunds national news sars has made a special allowance for farmers who have not kept a careful log of diesel consumption. This log can also provide important information to your car mechanic during the vehicles servicing. This template is easy to customize which increase the usability of the template. A log book template is an important method to record or keep track of activities and events concerning to something. You will need to use the alternate method of a logbook to claim. The software generates tax compliant reports so you can claim from the taxman. Feb 2002 example of how to keep a detailed logbook. Fuel consumption log templates can be easily found on the internet.
If you are looking to create an excel logbook for sars and you want it to include the dates for working. As members are no doubt aware, there has been some confusion regarding what specific information and in which format sars requires growers to supply them in order for them to comply with the regulations and hence obtain the rebate. Daily business travel recordsgrand total sars travel logbook total r always keep your sars travel logbook safe and secure. Free travel logbook online electronic tax logbook dryk. Usually it is a series of official documents and it is one of. This is why matrix offers all mx3 customers access to the best, stateoftheart automated sars tax logbook. May 16, 2019 calculate your claim based on the cost scale table which sars supplies youll find this table in the introduction section to the travel elogbook calculate your claim based on actual costs. Fuel without taxes and rebates would cost roughly half of the price at the pumps.
Now you can keep your vehicle log book up to date with oneclick simplicity from taxtim. The log book must reflect the business use of the vehicle. A fixed travel allowance and or company petrol card should only be. Keeping a vehicle log book plus your free template. Firstly, record your motor vehicles odometer reading on 1 march, i. Vehicle logbook app for recording work trips taxtim sa. Travel e log book sars logbook used to claim a deduction on personaltax.
Table to record the daily temperature of sars case contacts keywords. Whether youre selfemployed, a business owner or a corporate employee, tracking your travel and fuel expenses is crucial for business and tax purposes. Sars contact daily temperature log tracking sheet author. The south african revenue service reserves the right to audit and query the content or information recorded by the taxpayer in any logbook. I recommend employees download this for use as it indicates all details required by sars for. If you use a vehicle for your own business or for company kilometres, you need to keep track of the distances you travel andor fuel usage in order to claim a travel allowance and sars fuel rebates. It allows you to keep track of business and private trips. With the help of this you can analyze and see the level of your total expenditure by the end of month. It is helpful when a vehicle is sold from one person to another. Vehicle logger is the easiest and simplest way to create, share and report vehicle log books for mileage, fuel, expenses, and tax purposes. Keeping your sars travel logbook in order used to be a headache.
It pays to travel the sa institute of tax professionals. Travel log book 2018 download here travel log book 2017 download here travel log book 2016 download here. Little logbook is a gps device that plugs into your vehicle lighter socket and logs mileage as you drive. Manually entering trip information in a log book is tedious, particularly if you make a lot of business trips. How to cruise through a travel audit efficiently taxtim blog sa.
The total quantity of liters not substantiated will be. If you are making a log book of this kind, its time to cut the pressure and hassle. That is the reason why vehicle log book is becoming the most important and popular way to measure and claim car usage expenditures. By drafting a mileage log sample for your boss or client, you can give them a realtime example of what a mileage log looks like and how it can benefit the organization. For the rates for other tax years please visit the sars website at. An excel spreadsheet designed for the log book is a great tool for keeping yourself updated on your vehicles performance. Sars has a log book template available on their website which is. Following a request made by fsa, we have received a draft generic logbook template from sars s legal and policy division which comes in two parts one dealing with fuel storage and the other with fuel. Travel logbook for 1 march 2012 to 28 february 20 sa tax. A template for the logbook is available on the sars website. Travel elog book sars logbook used to claim a deduction on. The south african revenue service reserves the right to audit and query the.
Generic diesel rebate logbook forestry in south africa. Gps logbook combines fuel logbook and travel for tax purposes. In fact, the way things stand now, making your own fuel would probably be less of a bother than trying to convince sars. Without a logbook, you will not be able to claim a travel deduction. Fortunately, there are several mileage tracking applications available for apple and android smartphones that make use of the phones gps to keep track of every milekilometer driven for business purposes. Important details can be mentioned like the distance traveled each day and fuel consumption. Matrix understands that keeping track of your trips can be a little bit tiresome. These expenses include fuel, oil, repairs and maintenance, car licence, insurance. You can calculate mileage and fuel expenses with the vehicle log book for excel. Started my new job and theyve given me a petrol allowance quite small 2 tanks and theyve said i need to kep a logbook for sars etc. Calculating a travel deduction if you are in receipt of a.
Grain sa made an agreement with sars with regards to the keeping of logbooks for any periods before 1 april 2012 under audit. Download this free car logbook template so you can. No fuel cost may be claimed if the employee has not borne the full cost of fuel used in the vehicle and no maintenance cost may be claimed if the employee has not borne the full cost of maintaining the vehicle e. The log book is basically used to keep a record of some entity. You may only claim travel expenses if you kept a valid vehicle logbook. Logbooks critical for diesel refunds george herald. Theres nothing more satisfying than getting tax money back from sars. Where an allowance or advance is based on the actual distance travelled by the employee for business purposes, no tax. Sars travel logbook daily business travel records date kilometre recording total business kms business travel details. Sars has changed its laws regarding business travel and fuel rebates and the onus is now on the individual to keep a detailed logbook of all business usage. Travel elog book sars logbook used to claim a deduction. Sars logbook for business travel mybroadband forum. And this simply means that log can easily highlights the good points of your vehicle.
Jun 29, 2019 sars has a log book template available on their website which is available to all. Includes a car logbook, laundry expense list, rental property expense tracking sheets and the popular tax return checklist. I receive a travel allowance or taxable reimbursive allowance. Must know information surrounding sars diesel rebates introduction this document is intended as a guideline that has been built on our experience with numerous diesel audits, as well as intensive discussions with sars. Kindly note that your logbook must be in a sars approved format, you can use. The template accommodates multiple vehicles and can also be used to calculate travel charges for invoicing to clients. If you want to maintain a log of your vehicle but dont know how to do that, you can download a readymade vehicle log template which is free of cost and very easy to use. Through this unique tool, you can assess the mileage, fuel expenses, maintenance issues, repair and many other core issues related to your vehicle. No fuel cost may be claimed if the employee has not borne the full cost of fuel.
Travel logbook for 1 march 2012 to 28 february 20 sa. Because most of the users were not aware of the logbook. Vehicle log book provides a user enough space to record vehicle relevant info such as maintenance costs, repairing expenses, fuel consumption and other expenses etc. I recommend employees download this for use as it indicates all details required by sars for the purpose of.
Mar 29, 2018 for fbt, one log book must be maintained for each car where multiple cars are provided by an employer. Jun 27, 20 it is much easier than the sars log book. Your logbook provides sars with information about the vehicle youre being taxed on. Collect your free travel logbook for sars here it is compulsory to keep a logbook for south african revenue services to submit a claim for your vehicle expenses on year end. Even though the hand written logbook is still compliant to the requirements of sars. Im new to truck driving and i was making lots of errors on my log book, this template is very helpful in ensuring your. Use it as a source of information when compiling your income tax return itr12. We are providing you three excel sheets as sample and all of them are printable. It includes important numbers like fuel consumption and the covered distance. Even though the hand written logbook is still compliant to the requirements of sars, it is definitely a very time consuming affair.
Daily business travel records sars travel logbook total r always keep your sars travel logbook safe and secure. Calculate your claim based on the cost scale table which sars supplies youll find this table in the introduction section to the travel elogbook calculate your claim based on actual costs. Get your sars travel logbook app from taxtim to record work travel kilometres via your mobile phone. Calculate mileage and fuel expenses with vehicle log book for. Vehicle log book template for ms excel and calc document hub. It is now compulsory to keep a logbook of all your travel in which you record what travel was for business and what travel was for private purposes if. A log book is a written record of your business use of a vehicle over a period of at least 12 continuous weeks, which should be indicative of the whole year of your business travel. You can use these free mileage log templates for selfemployed individuals or a mileage log template for numbers recording. This gps logbook is webbased so you access your trip data anytime, anywhere, provided you have an internet connection. In respect of every business trip you record the following. Because most of the users were not aware of the logbook requirement, other documentary proof to substantiate the quantity of diesel used should be supplied. Sars case followup, d aily temperature log tracking sheet created date. To do this, youll have to keep an accurate record of all your expenses during the year, in addition to keeping a log book. Gps tracking or manual entry for vehicle mileage either km or miles.
This accessible template is simple and generic and can be used for multiple scenarios such as trucking, ships, fishing, piloting, scuba diving, amateur radio, etc. This figure takes into account all the vehicle running expenses including depreciation. It is compulsory to keep a logbook for south african revenue services to submit a claim for your vehicle expenses. Apart from service records, a vehicle log can also be used to record the usage of a particular automobile. The template accommodates multiple vehicles and can also. Download vehicle log book to track your cars mileage and more. Logbook for 01 march 2012 to 28 february 20 in pdf format. Maintaining a good vehicle log will help you in analyzing about the total expenditure incurred at the end of month. Calculating a travel deduction if you are in receipt of a travel allowance introduction it is now compulsory to keep a logbook of all your travel in which you. Vehicle log book template for ms excel excel templates. You can even calculate your claim using the calculator on the gps log book website, based on the 20152016 sars cost table, which will provide you with an approximate claim amount. In simple terms, a log sheet is a blank sheet on which various logs are entered. This can be tricky where there is home to work travel, travel between workplaces, or if your work is itinerant in nature.
This vehicle log book for excel is one of the many excel templates that you can use for just about any aspect of your home and business. As said above use the same headings and keep all the required information eg reason for trip where business. Apparently if a sole prop has a vehicle that is used for business and personal use then there are 2 ways to claim a tax deduction, keep a log book of business travel or keep a record of all vehicle expenses incl repairs and petrol. If you use your own car to travel for business, you need to keep a sars logbook to record how far you drive for business purposes. A vehicle log book is a document that keeps a record of ownership. Best bet most relevant search result site page pdf document. Sars case contact, daily monitoring, sars contact daily temperature log, sars surveillance, sars case contact followup. You can look for a vehicle log template on the internet. Use this log book template to compile a complete vehicle logbook for all business and private travel. The maintenance of a logbook is very important and, as clearly noted in the sars travel logbook, sars reserves the right to audit and query the content and information recorded by a taxpayer in any logbook.